Proof of Vaccinations at Municipal Facilities - Beginning Sept 22, 2021

Screening QR Code

Please note that all information that follows is what Thames Centre is mandated to do at the direction of the Province.  These are not decisions made by the Municipality.  Also, please note that any of the associations and leagues that rent our facilities may choose to have additional requirements above and beyond what the Province requires, which is again not a decision made by the Municipality.

All rentals for the FlightExec Centre will enter through the main entrance (South Entrance), including gymnasium and Auditorium rentals.

Arrival and Security

Users should arrive at our facility 30 minutes before their scheduled rental time. All users will be greeted by a security guard who will be enforcing mandates set out by the Province of Ontario.

Proof of Vaccination

As per Ontario Regulation 645/21 all patrons entering an indoor recreational facility must be full vaccinated from COVID-19. The security guard at the entrance of the facility will be denying entrance to any patrons who fail to present their vaccination status or are unvaccinated. All patrons must present proof of their vaccination as well as a valid form of identification (driver’s license, passport or birth certificate).

Children between ages 12 and 18 must also be full vaccinated from COVID-19. 

Medical Exception

Patrons who provide a written document, completed and supplied by a physician (designated as “MD”) or by a registered nurse in the extended class (designated as “Registered Nurse (Extended Class)”, “RN(EC)”, “Nurse Practitioner” or “NP”) stating that the individual is exempt for a medical reason from being fully vaccinated against COVID-19 and the effective time-period for the medical reason.

Patrons with a medical exemption are required to present identification and a written document stating the individual is exempt for a medical reason to the business or organization.

To review proof of a medical reason for not being vaccinated against COVID-19, the business or organization must ensure:

  • The name of the person in the written documentation matches the identification provided;
  • The physician’s or registered nurse in the extended class’s information is complete by including;
  • Name and contact information of the physician or registered nurse in the extended class;
  • Logo or letterhead identifying the physician or registered nurse in the extended class;
  • Statement that there is a medical reason for the individual’s exemption from being fully vaccinated against COVID-19; and
  • Any effective time period for the medical reason which includes the date the patron is seeking access to the business or organization.

Active Screening

As per Ontario Regulation 364/20: Rules for areas at step 3 and the roadmap exit step the person holding the permit for use of the facility must actively screen individuals who enter the facility in accordance with the advice, recommendations, and instructions of the Office of the Chief Medical Office of Health before they enter the facility.

This means that anyone renting our facilities will be required to actively screen individuals that are participating in your activity/rental prior to them entering the facility.

The Municipality of Thames Centre has a QR Code present at the entrance of the facility in which security will ask patrons to scan before entering (even those who are exempt from presenting proof of vaccination).

Contact Tracing

The facility renter is responsible for the following:

  • Record the name and contact information for every member of the public who enters the facility;
  • Maintain the records for at least one month; and
  • Only disclose the records to a medical officer of health or an inspector under the Health Protection and Promotion Act on request for a purpose specified in section (2) of that Act or as otherwise required by law.

The Municipality of Thames Centre will have a QR code available for rentals to use as a tracing tool but it is the responsibility of the rental to ensure this is being completed by their group. 


Any individual entering the facilities must wear a face covering that covers their mouth, nose, and chin unless exempt through the exemptions set out in subsection (4) of O.Reg 364/20.

Users must wear face coverings when entering the facility, while they are in the dressing rooms, and while exiting the facility. They may remove their mask when exiting the dressing room to go onto the ice surface but must put them back on when re-entering the dressing rooms after their ice time.

During games, players do not require masks while on the bench; however, all coaching staff and trainers must wear masks while on the bench.

Spectators must always remain masked. They may pull their mask down in order to consume food and drink but otherwise must remain masked even if they are physically distanced from people outside of their household.

Zero Tolerance

Thames Centre has zero-tolerance towards abuse and disrespectful behaviour.  Such actions will result in immediate removal from the facility with the repeat offenders resulting in potential loss of use to Thames Centre facilities.

Government of Ontario Contact Number- 1-888-444-3659

Community Services & Facilities