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Clerk

Clerk's Department

Margaret's Picture

Margaret Alexander 
Clerk/Cemetery Manager
519-268-7334 x222
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TMichiels

Tena Michiels
Deputy Clerk/Lottery Licencing Officer
519-268-7334 x239
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Image of Executive Assistant Tammy Butt

Tammy Butt
Executive Assistant
519-268-7334 x227
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Jenny 2014

Jenny Bailey-Wood
Administrative Assistant/
Records Clerk
519-268-7334 x244
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Sara Oct 2016 for website

Sara Henshaw 
Administrative Assistant/
Records Clerk
519-268-7334 x244
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The Clerk has a variety of duties including:

  • Acts as Secretary to Council and its Committees, as defined by The Municipal Act and as directed by Council;
  • Council meeting agendas, recording of minutes and distribution of communications resulting from Council proceedings;
  • Notice provisions required pursuant to the Municipal Act, 2001, the Planning Act, and the Drainage Act.
  • Maintenance and filing of municipal records;
  • Conduct Municipal and School Board Elections in accordance with the Municipal Elections Act;
  • Division Registrar under the Vital Statistics Act, for the registration of birth and deaths and the issuance of marriage licenses;
  • Licencing Officer to process and issue lottery licence applications on behalf of the Province;
  • Administers the functions at the Dorchester Union Cemetery
  • Prepares certified documents;
  • Municipal policies and procedures;
  • Commissioner of Oaths
  • Process requests received through the MFIPPA (Municipal Freedom of Information and Protection of Privacy Act) and Closed Meeting Investigation requests.

POLICIES AND DOCUMENTS

MUNICIPAL ELECTIONS

Municipal Elections


ACCESSIBILITY

Accessibility


BY-LAWS

Most frequently requested By-laws.

Public Database to view Municipal By-laws.


CEMETERIES

Dorchester Union Cemetery and Abandoned Cemeteries


CLOSED MEETING INVESTIGATIONS

Closed Meeting Investigation Information and Complaint Form


Closed Meeting Investigation Report dated November 25, 2009


OTHER INFORMATION UNDER CLERK'S DEPARTMENT

Council Information

Council Meeting Dates

Council/Committee Meeting Minutes

Fence-Viewer Requests

Livestock Valuer Claims

Lottery Licencing

Marriage, Births and Deaths

MFIPPA (Municipal Freedom of Information and Protection of Privacy Act)

Recognition of Significant Events Policy

Trapping Permit

 

OTHER LINKS

Alcohol and Gaming Commission of Ontario

Association of Municipal Manager, Clerks and Treasurers of Ontario

Ministry of Municipal Affairs and Housing

Service Ontario

Ministry of Government Services

Ontario Statutes and Regulations