Delegations

Have Your Say - Be Part Of The Solution

You are greatly encouraged to participate in local government. Whether it's voiced as an elector or in a leadership role, your opinion matters. You can make a difference. You can write a letter to the Council in order to voice your opinion or appear before the Council to voice your concerns. Please feel free to contact the Clerk's Department for more information.

If an organization wishes to address the Council, it is recommended that one person be chosen to speak for the group/organization. Following the decision of the Council, interested parties are advised of the outcome of the issue. Remember, as a citizen, you have the right to express your opinions to your elected representatives. Your input may just be the catalyst for the Council decision on a vital issue.

Please note that in order to have official standing at a Council Meeting, a person or group/organization must first contact the Clerk's Department to arrange for status as a delegation. A written brief is required to be presented to the Clerk no later than 12:00 noon on the Wednesday preceding the Council meeting. The written brief should include the name, date, contact information, and an outline of the subject matter of the presentation. If the written brief is not received by the above deadline you will not be provided with delegation status. Also, if you wish to make a PowerPoint presentation, it must be received by the above deadline or you will not be able to make such presentation to Council.

Delegations are scheduled in 15 minute increments.

If you wish to make a presentation to Council, read the following for tips on how to make efficient use of delegation time:

  • If a delegation wishes to deliver a power point presentation, it is recommended that such presentation be forwarded along with the written brief (as noted above) to the Clerk no later than 12:00 noon on the Wednesday preceding the Council meeting. The presentation will be attached to the agenda which will allow the Council to review the presentation in advance of the meeting. This would enable the presenter to move quickly through the presentation – touching on key information. The presentation should be no more than 5 minutes. The presenter will then have 10 minutes for a question and answer period.
  • If a delegation wishes to use written notes as part of their presentation, it is recommended that such written notes be forwarded along with the written brief (as noted above) to the Clerk no later than 12:00 noon on the Wednesday preceding the Council meeting. This presentation will be attached to the agenda which will allow the Council to review the presentation in advance of the meeting. Therefore, there will be no need to read the written notes aloud at the meeting. The presenter will then have the full 15 minutes for a question and answer period.

PLEASE NOTE:
If you are submitting correspondence to Council, your name will be included on the agenda, and published on the Municipality's website if it is correspondence for an open session of Council. Your name will form part of the minutes for the meeting. Your address may also be included if necessary to identify the issue to be considered by Council.