The Clerk's Office (administration department) provides an essential link between residents of Thames Centre and Municipal Council.
The Municipal Clerk performs a number of key statutory duties as required under the Municipal Act, 2001, in accordance with other Acts and the by-laws of the municipality and serves as a corporate signing officer along with the Mayor.
The Administration department oversees and manages a variety of administrative and legislative functions for the Municipality, including Council Secretariat, the Municipal Election, Licensing, Records Management, Freedom of Information, Division Registrar and the functions of the Dorchester Union Cemetery.
- Fence Viewer & Livestock Valuer
- Lottery Licensing
- Marriage Licensing
- Municipal Freedom of Information and Privacy Act
- Insurance Administration
- Payroll / HR Administration
Commissioner of Oaths and Affidavits
What services are offered by a Commissioner of Oaths?
The Commissioners of Oaths services provided for by the Municipality of Thames Centre include the administration of an oath, affirmation or declaration in accordance with the Commissioners for Taking Affidavits Act, 1990.
Affidavits are verified documents containing sworn statements. All parties required to sign the document must be present and must provide valid photo identification in order to have a document commissioned. The Clerk or designate (Commissioner of Oaths) will review the document to determine if it meets the specifications.
- The Municipality does not have a Notary Public on staff, and the Municipality's Commissioners of Oaths cannot notarize documents or certify true copies.
- The Commissioner of Oaths reserves the right to refuse commissioning services of any document.
- The Municipal Office is not responsible for the content of the affidavit, and does not supply blank affidavit forms.
Commissioners cannot offer any legal advice, or prepare or edit affidavits/statements. Any assistance pertaining to an affidavit should be directed to the agency or party that has requested the form.
Declarants must sign in the presence of a Commissioner of Oaths. Photo identification must also be presented.
Commissioners of Oaths services are offered at the municipal office by appointment only, Monday to Friday from 8:30 a.m. to 4:30 p.m. Please contact Sara Henshaw or Alan Bushell to make an appointment.
A charge of $20 will be applied for all documents requiring the signature of a Municipal commissioner of oaths.
Documents the Municipality CAN commission:
- Municipal documents
- Domestic and Foreign Pension documents and Life Certificate Forms
- Statutory Declaration of Apprenticeship Hours
- Canadian Citizenship Forms
- Delayed Statement of Live Birth
- Adult Name Change Document
- Affidavit of a Lost Cheque
- Sworn Statement for the Transfer of a Used Motor Vehicle in the Province of Ontario
- Statutory Declaration for OSAP – Statement of Common Law Status/Supporting Children
- Travel Affidavit
- Affidavit of Unregistered Vehicle
- Immunization Health Form
- Statutory Declaration of Lost Identification (must include police report #)
- Statutory Declaration of Theft of a GST/HST or Federal Cheque
Documents the Municipality CANNOT commission:
- Certified True Copies (passports, birth certificate, marriage certificates, etc.)
- Documents requiring the signature of a Notary Public
- Wills, “Living Wills”, Codicils to Wills or Estate Settlement documents
- Divorce, Separation, Cohabitation, or Custody documents
- Documents related to debt
- Real Estate related documents
- Court, Legal or Civil issue related documents
- Declaration of Claimant and Indemnity
- Declaration for Replacement of Shares
- Statutory Declaration of Progress Payment
- Holdback Security Deposits
- Statement of Arrears
- Tender documents
- Age of Majority or BYID Card Application
Where can I get a document commissioned?
The Municipality of Thames Centre provides the services of a Commissioner of Oaths during regular business hours at the Municipal Office.