The Clerk's Office (Administration Department) provides an essential link between residents of Thames Centre and Municipal Council.    

The Municipal Clerk performs a number of key statutory duties as required under the Municipal Act, 2001, in accordance with other Acts and the by-laws of the municipality and serves as a corporate signing officer along with the Mayor. 

The Administration Department oversees and manages a variety of administrative and legislative functions for the Municipality, including Council Secretariat, Municipal Elections, Licensing, Records Management, Freedom of Information, Division Registrar and the Dorchester Union Cemetery.

Commissioner of Oaths and Affidavits

What services are offered by a Commissioner of Oaths?

The Commissioners of Oaths services provided for by the Municipality of Thames Centre include the administration of an oath, affirmation or declaration in accordance with the Commissioners for Taking Affidavits Act, 1990

Affidavits are verified documents containing sworn statements. All parties required to sign the document must be present and must provide valid photo identification in order to have a document commissioned. The Clerk or designate (Commissioner of Oaths) will review the document to determine if it meets the specifications.  

  • The Municipality does not have a Notary Public on staff, and the Municipality's Commissioners of Oaths cannot notarize documents or certify true copies.
  • The Commissioner of Oaths reserves the right to refuse commissioning services of any document.
  • The Municipal Office is not responsible for the content of the affidavit, and does not supply blank affidavit forms.

Commissioners cannot offer any legal advice, or prepare or edit affidavits/statements. Any assistance pertaining to an affidavit should be directed to the agency or party that has requested the form. 

Declarants must sign in the presence of a Commissioner of Oaths. Photo identification must also be presented.

Commissioners of Oaths services are offered at the municipal office by appointment only, Monday to Friday from 8:30 a.m. to 4:30 p.m. Please contact Sara Henshaw ( to make an appointment. 

A charge of $20 will be applied for all documents requiring the signature of a Municipal commissioner of oaths. 

Documents the Municipality CAN Commission: Documents the Municipality CANNOT Commission:
Municipal documents Certified True Copies (passports, birth certificate, marriage certificates, etc.)
Domestic and Foreign Pension documents and Life Certificate Forms Documents requiring the signature of a Notary Public
Statutory Declaration of Apprenticeship Hours Wills, "Living Wills", Codicils to Wills or Estate Settlement documents
Canadian Citizenship Forms Divorce, Separation, Cohabitation or Custody documents
Delayed Statement of Live Birth

Documents related to debt

Adult Name Change Document

Real Estate related documents

Statutory Declaration of Theft of a GST/HST or Federal Cheque Court, Legal or Civil issue related documents
Sworn Statement for the Transfer of a Used Motor Vehicle in the Province of Ontario Declaration of Claimant and Indemnity
Statutory Declaration for OSAP Declaration for Replacement of Shares
Statement of Common Law Status/Supporting Children Statutory Declaration of Progress Payment

Travel Affidavit

Holdback Security Deposits

Affidavit of Unregistered Vehicle

Statement of Arrears

Immunization Health Form

Tender documents

Statutory Declaration of Lost Identification (must include police report number) Age of Majority or BYID Card Application


For Questions Contact:

Sara Henshaw

Job Title
Deputy Clerk/Lottery Licensing Officer
ext. 239

Tammy Butt

Job Title
Cemetery/Administrative Coordinator
ext. 227